Day and week approval
Managers approve each day. The office approves the week, which queues it for QuickBooks.
QuickBooks Desktop time tracking
Job time from the field to your weekly timesheets
QuickTrack is the time clock for the shop and the road. Techs clock on to open QuickBooks jobs from their phones, add notes and photos as they work, and the office reviews and approves the hours before they post to QuickBooks Desktop. No paper tickets, no re-typing.
How it works
Four steps from clock on to QuickBooks
Each hour follows the same clear path, with a review at every step, so the timesheet in QuickBooks matches what happened in the shop.
- Step 1
Clock on
Techs pick an open QuickBooks job on their phone and start the clock.
- Step 2
Add notes and photos
Work notes and job photos are attached to the time as the work happens.
- Step 3
Review and approve
Managers check each day, then the office approves the full week.
- Step 4
Send to QuickBooks
Approved hours post to the QuickBooks Desktop weekly timesheet.
For technicians
A simple clock that fits in a pocket
Big buttons, clear screens, and only the jobs that are open right now.
- Clock on and off with one tap, tied to active QuickBooks customer jobs.
- Switch jobs during the day without clocking off first.
- Write work notes that save automatically, and add quick updates as you go.
- Open the Job screen to see the work requested and every tech's corrective action notes.
- Check My timesheet for daily totals and your available PTO balance.
For managers and payroll
Review every hour before it's paid
A wide timesheet shows the whole crew's week at a glance: the punch times, the paid times, and the totals, all together.
Schedule and lunch rules
Start, lunch, and end times round to each person's setup, and overtime needs owner approval.
Send job now
Queue a finished COD job's time right away instead of waiting for Friday.
Notes beside the hours
See each tech's notes right on the timesheet to correct mistakes quickly.
Undo before sync
Undo any day or week approval until the hours are sent to QuickBooks.
PDF timesheets
Print weekly timesheets with lines for O/T, holiday, PTO, and A/R deduction.
QuickBooks Desktop connection
Works with the company file you already use
QuickTrack connects through the QuickBooks Web Connector, so it works with QuickBooks Desktop Enterprise without changing how the office works.
- Jobs, service items, and employees come over from QuickBooks automatically.
- Each entry carries the job, service item, payroll item, and the tech's notes.
- Every entry is tagged, so the same hours are never sent twice.
- Nothing is sent until the week is approved or a job is sent on purpose.
1
Phone
Tech clocks on and adds notes
2
QuickTrack
Daily review, then weekly approval
3
Web Connector
Picks up approved hours on its next run
4
QuickBooks Desktop
Hours land on the weekly timesheet
The Wall shop display
The whole shop on one TV
The Wall runs on the shop TV and updates on its own, with no sign-in. It shows who's on the clock, open jobs, and part orders, plus the date and time.
Job numbers and customer names Parts status colors Job age since opened Live clock with seconds
Photos, summaries and documents
Show the customer what was done
Notes and photos collected during the job become clear paperwork when the job is done.
Photo library
Every job photo is named by customer and the time it was taken, so the whole team can find it later.
AI service summaries
Turn a tech's dated notes into a clean service summary that only uses the facts they wrote.
Job documents
Combine summaries, photos, and parts into one PDF or Word file to send to the customer.
Texting and customer inbox
Keep the crew and customers in the loop
Work texts go out from the shop's business number, only to people who said yes.
- Text reminders to the crew, plus an automatic text at the 8 PM auto clock-out.
- A shared inbox for customer texts and equipment photos, with replies from the shop number.
- Delivered and failed status on every message, with one-tap retry.
- Opt-in, STOP, and HELP handled automatically.
Security and control
The right access for every role
Each person sees only what their job needs, and every important change is checked before it's saved.
Role levels
Crew, manager, admin, and owner levels, each with its own screens.
Two-step sign-in
Admin accounts confirm a code from an authenticator app.
Location check
Punches are checked against the shop location.
Approval locks
Time that's been sent to QuickBooks can't be changed by accident.
Common questions
Good to know
Quick answers to the questions we hear most.
Already part of the QuickTrack team?
Use the account provided by your administrator.